Today’s world of file-sharing offers a variety of options for businesses with many ways to share data online using different platforms and software. File-sharing is inevitable for collaboration. companies work with sensitive data regularly, from sharing customer financial information to trade secrets specific to the business sector.
Therefore, it is crucial to cultivate file-sharing practices that allow you to share files securely to avoid unauthorized access from cyber criminals and other unauthorized users. This segment highlights the safest ways to share data online with clients without compromising the sensitivity of the files.
1. Encrypt Files
Data encryption is the best method to share files online. Encryptions make files unreadable until they’re decrypted using an encryption key assigned to specific files. This makes it an effective way of ensuring the data is secured, even when it falls into the wrong hands.
Businesses should encrypt files locally first using disk-based encryption before uploading them to the cloud or sharing them with clients. Although several file-sharing systems are in place for uploading sensitive information to the cloud, some data may leak, compromising the integrity of the data.
Therefore, encrypting your files before moving them online is vital to prevent unauthorized access or use.
2. Use a Password Manager and Enable 2FA.
Another best practice for securing sensitive data is to use a strong password that can’t be cracked easily. However, remembering stronger, more complex passwords for each file or folder can be difficult, which could pose more problems down the road. That’s where a reputable password manager helps to ensure robust security by safely generating and storing passwords.
Apart from using strong passwords, you can also enhance your file-sharing system with two-factor authentication. This next-gen security model uses a combination of 2FA and access control systems to ensure that only authorized users can access the data.
3. Use Integrated File-Sharing Software
Another effective way to share files online is to use an effective file-sharing solution that seamlessly integrates with your existing application suites. This will allow for smooth team collaboration and communication. Integrated file-sharing solutions are one of the best ways to protect sensitive data from cyber criminals, as only authorized persons with dedicated user accounts can access the data.
4. Adopt Secure Cloud Services
Using a secure cloud service offers your business an extra layer of data security and offers better accessibility, flexibility, and capacity compared to other conventional storage and computing methods. Cloud service providers also actively maintain and improve the integrity of their servers using standard security practices to safeguard files shared online.
Businesses and enterprises should use secure cloud services with an established infrastructure and take their data assets’ accountability and security seriously.
Secure How You Share Data Online
When you use the steps mentioned above to share data online with clients, your business will be better for it. These measures protect your sensitive files and ensure they don’t fall into the wrong hands. Contact us to learn more about secure data-sharing services.